Privacy Policy

Introduction and Scope

XhibitIQ, the organiser of the 3rd Edition of BFSI Tech Summit (“BFSI Tech Summit”, “we”, “our” or “us”), is committed to protecting the privacy and personal information of delegates, speakers, sponsors, exhibitors, partners, visitors and other individuals who interact with our website, register for our events or communicate with us.

This Privacy Policy explains how we collect, use, store, disclose and protect personal information through our website, registration forms, event platforms, networking activities, marketing communications and other event-related interactions.

By accessing our website, submitting information or registering for the summit, you acknowledge that you have read this Privacy Policy. Where consent is required by applicable law, we will seek such consent separately.

Information We Collect

We may collect the following categories of information, depending on your interactions with us.

Personal and Contact Information

  • Full name
  • Business email address and contact number
  • Company or organisation name
  • Job title, designation and department
  • City, state and country
  • Professional profile and business contact details

Registration and Participation Information

  • Delegate, speaker, sponsor, exhibitor or partner registration details
  • Ticket, booking and attendance information
  • Session preferences and areas of professional interest
  • Dietary, accessibility or other event arrangements voluntarily disclosed
  • Meeting requests, networking preferences and event participation records
Business and Marketing Information
  • Enquiries, feedback and communication history
  • Responses to surveys and event-related forms
  • Preferences relating to newsletters, reports, webinars and future events
  • Information voluntarily provided when requesting a demonstration, meeting, partnership or sponsorship opportunity
Technical Information
When you visit our website, we may collect certain technical information, including IP address, browser type, device information, pages visited, access times, referral sources and website usage data, subject to applicable law and your cookie preferences.

We do not intentionally request sensitive personal information unless it is necessary for a specific purpose and is handled in accordance with applicable law.

How We Collect Information

We may collect personal information when you:
  • Register for the 3rd Edition of BFSI Tech Summit.
  • Apply to participate as a speaker, sponsor, exhibitor, partner or delegate.
  • Submit enquiries through our website or contact our team.
  • Download event brochures, reports, whitepapers or other resources.
  • Subscribe to newsletters or event announcements.
  • Request a business meeting, product demonstration or partnership discussion.
  • Attend webinars, networking sessions or other associated activities.
  • Interact with our official social media pages or event communication channels.
  • Provide feedback, complete surveys or participate in promotional activities.
  • Browse our website through cookies and similar technologies, where applicable.
We may also receive relevant professional contact information from authorised business partners, event service providers or publicly available professional sources, where permitted by applicable law.

Purpose of Data Collection and Use

We use personal information for legitimate, specified and lawful purposes, including:
  • Processing registrations and managing delegate participation.
  • Communicating registration confirmations, event schedules, venue information and important announcements.
  • Coordinating speaker sessions, sponsorships, exhibitions and business meetings.
  • Facilitating professional networking and business interactions.
  • Responding to enquiries, feedback and requests.
  • Sending event-related updates, newsletters, reports and promotional communications where permitted.
  • Understanding audience interests and improving future editions of BFSI Tech Summit.
  • Analysing website performance, engagement and event participation.
  • Preventing fraud, misuse, unauthorised access and other security incidents.
  • Meeting applicable legal, regulatory, accounting and record-keeping obligations.
We will not use personal information for purposes that are incompatible with the purposes communicated to you, unless permitted by applicable law or supported by the required consent.

Sharing of Information with Sponsors, Partners and Exhibitors

BFSI Tech Summit brings together professionals, technology providers, financial institutions, service providers and industry stakeholders.

We may share relevant personal information with sponsors, exhibitors, event partners or other participating organisations where you have provided the required consent or where another lawful basis permits such sharing.
Such sharing may occur when you:
  • Explicitly opt in to receive communications from a sponsor or partner.
  • Request a meeting, demonstration or follow-up from a participating organisation.
  • Voluntarily provide your details through a sponsor’s lead-generation form, QR code, booth interaction or similar activity.
  • Participate in an activity for which the relevant data-sharing arrangements have been clearly disclosed.
Sponsors and partners receiving personal information may use it in accordance with the purpose communicated to you and their own applicable privacy policies.

Your registration for the summit does not, by itself, constitute consent to receive unsolicited marketing communications from every sponsor, exhibitor or partner.

Service Providers and Third-Party Processing

We may share necessary information with authorised service providers who support the operation of BFSI Tech Summit, including:
  • Event registration and ticketing platforms
  • Website hosting and technology providers
  • Email, communication and marketing service providers
  • Event production and venue management teams
  • Payment processing providers, where applicable
  • Analytics, security and technical support providers
These service providers may process information only as necessary for their assigned functions and subject to appropriate contractual, confidentiality and security safeguards.

We do not sell personal information as a standalone commercial product.

Cookies and Tracking Technologies

Our website may use cookies, pixels, analytics tools and similar technologies to:
  • Maintain website functionality and security.
  • Understand website traffic and visitor behaviour.
  • Improve navigation, performance and user experience.
  • Remember relevant preferences.
  • Measure the effectiveness of marketing campaigns.
  • Personalise content or advertising where permitted.
You may manage cookies through your browser settings and, where available, our website’s cookie preference controls. Disabling certain cookies may affect website functionality.

Where required by applicable law, we will obtain consent before using non-essential cookies or similar tracking technologies.

Marketing Communications and Opt-Out

We may send communications relating to the summit, including registration updates, programme announcements, speaker information, event resources, newsletters and information about future editions.

Promotional communications will be sent subject to applicable law and any required consent.
You may opt out of marketing communications at any time by:
Opting out of promotional communications will not prevent us from sending essential administrative or transactional messages relating to an existing registration, booking or request, where necessary.

We will take reasonable steps to implement your preferences within the applicable timeframe.

Photography, Videography and Event Coverage

The 3rd Edition of BFSI Tech Summit may be photographed, filmed or recorded for event documentation, news coverage, promotional materials, social media and future event communications.
Where applicable, we will provide appropriate notice and obtain consent when required by law, particularly for identifiable close-up photography, interviews, testimonials or other uses requiring specific consent.
If you have concerns regarding the use of identifiable images or recordings, you may contact us at info@bfsitechsummit.in. We will review such requests in accordance with applicable law, the circumstances of the recording and any legitimate retention or publication requirements.

Social Media and Third-Party Websites

Our website and event communications may contain links to social media platforms, registration systems, sponsor websites and other third-party services.
Interactions with these services may be governed by their respective privacy policies and terms. We do not control the independent privacy practices of third-party websites and encourage you to review their policies before submitting personal information.
Information you choose to publish publicly on social media may be visible to others and subject to the relevant platform’s settings and policies.

Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes described in this Policy, including event administration, business communication, dispute resolution, legal compliance and record-keeping.
Retention periods may vary depending on the type of information, the nature of the interaction, applicable legal requirements and the need to establish or defend legal claims.
When personal information is no longer required, we will take reasonable steps to delete it, anonymise it or otherwise dispose of it securely, subject to applicable law and legitimate retention requirements.

Data Security

We implement reasonable technical, organisational and administrative safeguards designed to protect personal information against unauthorised access, disclosure, alteration, loss or misuse.
These measures may include access controls, restricted data access, secure systems and appropriate contractual safeguards with service providers.
However, no website, electronic transmission or storage system can be guaranteed to be completely secure. We will take appropriate steps to address personal data breaches in accordance with applicable legal requirements.

Your Rights and Choices

Subject to applicable law, you may have the right to:
  • Request information about the personal data we process about you.
  • Request correction or updating of inaccurate or incomplete information.
  • Request deletion of personal information where legally applicable.
  • Withdraw consent previously provided for consent-based processing.
  • Opt out of promotional communications.
  • Raise a concern or grievance regarding the handling of your personal information.
  • Exercise any additional rights available under applicable data protection law.

To exercise an applicable right, please contact us at info@bfsitechsummit.in. We may need to verify your identity before processing your request.

Withdrawal of consent does not affect processing lawfully undertaken before withdrawal. Certain information may need to be retained where required by law or for other lawful purposes.

Children's Privacy

BFSI Tech Summit is a professional business-to-business event intended primarily for industry professionals and business representatives.
Our website and event registration processes are not intended to solicit personal information from children unlawfully. If we become aware that personal information has been collected in circumstances that violate applicable law, we will take appropriate steps to address the matter.

International Data Transfers

Some of our technology platforms or service providers may process or store information outside your state or country of residence.
Where personal information is transferred across borders, we will take the steps required under applicable law and implement appropriate safeguards where necessary.

Applicable Law and Regulatory Compliance

This Privacy Policy will be interpreted in accordance with applicable Indian laws and regulations, including the Digital Personal Data Protection Act, 2023, and applicable rules and notifications in force, to the extent applicable to our activities.
Nothing in this Policy is intended to limit any rights available to individuals under applicable law.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices, event operations, technology, service providers or applicable legal requirements.
The revised version will be published on our official website with an updated effective date. Where required by applicable law, we will provide additional notice or seek fresh consent before implementing relevant changes.
Last Updated: 22 October 2026

Contact and Grievance Redressal

For questions, privacy-related requests, concerns or complaints regarding the collection or use of personal information, please contact:

BFSI Tech Summit – Organised by XhibitIQ

Email: info@bfsitechsummit.in
Website: www.bfsitechsummit.in

Please include sufficient details about your request so that we can identify the relevant information and respond appropriately.
We will review privacy-related requests and grievances and respond within the timeframe prescribed by applicable law.
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